• Student Employment at DigiPen is open to all currently matriculated students if they meet the qualifications for the job.
• Students may not work during a time when they have a class scheduled, a class is canceled, or a class ends early.
• Student workers must reside within the State of Washington. Remote work outside of Washington will not be permitted.

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This position is ONLY open to current students, eligible for Federal Work Study, with an accepted FWS award.

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Job title: Student Assistant - Office of Financial Aid FWSA only), Su24

Reports to: Michelle Williams

Location: DigiPen Institute of Technology

9931 Willows Road

Redmond, WA

Job purpose

This position provides administrative support to the Office of Financial Aid during peak processing times. Students will perform clerical duties of processing documents, scanning, imaging, saving student documents to files and ensuring they are filed correctly.

Students are expected to learn and maintain basic knowledge of financial aid process and forms. A positive attitude, attention to detail and organization skills, ability to accept directions from several people and proper work-place demeanor are essential.

Essential Functions / Goals

Duties and Responsibilities

• Process and scan mail
• Process electronic forms and attachments
• Save uploaded documents to students’ files
• Answer basic financial aid related questions
• Work with advisors

Qualifications / Competencies

• Proficient in Microsoft Office
• Use various software applications
• Ability to pick up new software quickly
• Courteous, friendly, professional
• Enthusiastic to learn about new tasks
• Able to work independently and also in a team
• Reliable and punctual
• Ability to be organized and detail oriented
• Able to communicate effectively verbally and through writing
• Able to maintain confidentiality of student financial information
• Accountable for tracking and reporting the amount of time worked
• Other duties and projects may be assigned as needed

Experience Level

We are looking for candidates who have had any type of prior professional work experience.

Number of Hours per week: 6

*** Once again, students are not permitted to work during any time when they are scheduled for a class. ***

Anticipated Length of Assignment

Summer, with possibility of longer if needed.

A minimum of 5-6 hours weekly is preferred.

Wage Range:

Wage ranges are based on Washington State’s minimum wage requirements.

$16.28 – 17.25 per hour, according to the number of terms employed at DigiPen

Requirements to Apply:

• Resume
• Cover Letter
• Current Semester Academic Schedule
• Eligible for Federal Work Study, with an accepted FWS award

Working conditions

Work will take place in an indoor office setting. Hours generally land between 9am-5pm on weekdays. The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, and/or crouching; and significant fine finger dexterity. May need to lift up to 50 lbs. Generally, the job requires 80% sitting, 10% walking, and 10% standing.

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DigiPen Student Employee Academic Requirements:

• Are currently a Matriculated student at DigiPen Institute of Technology
• Good Academic Standing – not on Academic Warning as defined in DigiPen Course Catalog
• A minimum cumulative GPA of 2.5 or higher

Requirement Exceptions:

It is possible to still be selected for a position with DigiPen if you do not meet the requirements above, so don't let that dissuade you from applying!

Once you have applied for – and the supervisor decides to offer you – a position, we will contact the necessary managers (Supervisor, Department Chair, and/or the Dean of Faculty) to complete and sign off on an Academic Waiver form, depending on which requirements need to be waived. Once the Waiver is returned to us, we'll continue you through the hiring process.

Diversity, equity, inclusion, and academic freedom are priorities of DigiPen Institute of Technology, as DigiPen endorses the goals of affirmative action and equal opportunity employment. The Institute's intent is to hire the most qualified individuals for faculty and staff, attracting candidates from diverse backgrounds of race and ethnicity, gender, gender identity, gender expression, sexual orientation, age, socioeconomic status, veteran status, nationality, culture, religion, and physical abilities. We are committed to broadening our candidate pool to include more diverse individuals and ensuring fairness in hiring by avoiding bias and determining criteria to judge all candidates prior to posting each new position.